The Currencies screen under the Settings tab is where you manage and customize the currencies used in your business transactions. This feature is valuable for companies engaged in international operations, allowing them to set their base currency and add numerous foreign currencies.
Set base currency
By default, the program operates without any designated currency. No currency symbols are displayed on forms or reports. If your business operates entirely in a single currency, this may be sufficient. You can, however, set a base currency.
To set a base currency, go to the Settings tab, then click Currencies then Base Currency:
Define your base currency:
- Code will be used to abbreviate the currency in various fields throughout the program where multiple currencies may be available. Normally, this will be a three-letter standard code.
- Name is the full name of the currency.
- Symbol is the designator for the currency that will appear on completed transactions when viewed.
- Decimal places is prefilled as 2 by default. If your base currency uses more or fewer decimal places, change the number here.
Click Update button to activate your base currency.
All existing accounts and subaccounts will automatically be denominated in the base currency. Transaction forms will now display the appropriate symbol for the currency.
Define foreign currencies
You can also define foreign currencies. These can include national currencies, cryptocurrencies, or customized forms of exchange. (All are referred to as foreign currencies within the program and treated similarly. The terminology is used for all currencies that are not the base currency.) Once a base currency and at least one foreign currency are defined, you can designate currencies for:
- Bank and Cash Accounts
- Expense Claims
- Journal Entries
- Special Accounts