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Account — Expense claims

In Manager.io, the Expense Claims account is a built-in account used to track expense claims made by employees, owners, or other expense claim payers. While this account is essential for managing expense claims, you may want to rename it or adjust its placement within your financial statements to better suit your organization's needs.

This guide will walk you through the steps to rename the Expense Claims account and customize its settings.

Accessing the Expense Claims Account Settings

To rename the Expense Claims account:

  1. Navigate to Settings: From the Manager.io main menu, click on Settings.

  2. Open Chart of Accounts: Within the Settings page, select Chart of Accounts.

  3. Locate the Expense Claims Account: Scroll through your list of accounts to find Expense Claims.

  4. Edit the Account: Click the Edit button next to the Expense Claims account.

Customizing the Expense Claims Account

When you click Edit, you'll see a form with several fields that you can customize:

Name

  • Description: The name of the account as it appears in your financial records.
  • Default Value: Expense Claims.
  • Action: Enter a new name if you wish to rename the account.

Code

  • Description: An optional alphanumeric code to identify the account.
  • Usage: Account codes can help organize and sort accounts, especially in complex charts of accounts.
  • Action: Enter a code if desired.

Group

  • Description: Determines where the account appears on your Balance Sheet.
  • Options: Select the appropriate group under which this account should be presented.
  • Action: Choose a group from the drop-down menu.

Saving Your Changes

After making your desired changes:

  1. Update the Account: Click the Update button at the bottom of the form to save your changes.

Additional Information

  • Cannot Delete Expense Claims Account: The Expense Claims account is a built-in system account and cannot be deleted.
  • Automatic Addition: This account is automatically added to your Chart of Accounts when you create at least one expense claim payer.
  • Expense Claim Payers: To learn more about setting up and managing expense claim payers, refer to the Expense Claim Payers guide.

By customizing the Expense Claims account, you can ensure that your financial reports align with your organization's accounting practices and terminology. If you have any further questions or need additional assistance, please consult the other guides or reach out to the Manager.io support team.