Suppliers

The Suppliers tab in Manager.io is a centralized area where you can manage all your suppliers. Here, you can add new suppliers, view existing ones, and modify their information as needed. This feature streamlines the process of tracking your Accounts Payable and maintaining accurate records of your transactions with each supplier.

Adding a New Supplier

To create a new supplier, navigate to the Suppliers tab and click the New Supplier button.

When you add a supplier:

• Definition: A supplier represents an individual, business, or organization to whom you owe payment based on invoices they have issued to you.
• Accounts Payable Relationship: This setup is specifically for managing suppliers with whom you have an ongoing Accounts Payable relationship.
• Immediate Purchases: For purchases paid in cash immediately, you do not need to create a supplier.

Note: When a supplier is created, their starting balance is zero. If the supplier has outstanding invoices from before you started using Manager.io, you should enter these unpaid invoices under the Purchase Invoices tab to reflect the correct starting balance.

Understanding the Suppliers Tab Columns

The Suppliers tab features several columns that provide detailed information about each supplier. Here's what each column signifies:

Code

The unique code assigned to the supplier for identification purposes.

Name

The name of the supplier.

Email Address

The supplier's email address for communication.

Control Account

This displays the control account associated with the supplier. If you are not using custom control accounts, this will show the default Accounts payable account.

Division

The business division to which the supplier belongs, if applicable.

Address

The supplier's physical or mailing address.

Receipts

The number of receipts linked to this supplier under the Receipts tab.

Payments

The number of payments made to this supplier, as recorded in the Payments tab.

Purchase Quotes

The count of purchase quotes associated with this supplier under the Purchase Quotes tab.

Purchase Orders

The number of purchase orders issued to this supplier, found under the Purchase Orders tab.

Purchase Invoices

The quantity of purchase invoices received from this supplier, accessible in the Purchase Invoices tab.

Debit Notes

The number of debit notes issued to this supplier, available under the Debit Notes tab.

Goods Receipts

The count of goods receipts linked to this supplier in the Goods Receipts tab.

Qty to Receive

This reflects the total number of items ordered through open purchase orders that have not yet been received. Clicking on this number will direct you to a detailed list of the individual purchase orders. For more information, see Suppliers - Qty to Receive.

Accounts Payable

The current balance in the Accounts payable account for this supplier, indicating the outstanding amount owed on purchase invoices.

Withholding Tax Payable

This shows the balance of the Withholding tax payable account for this supplier, representing any withholding tax obligations.

Status

Indicates the payment status of the supplier:

• Paid: The Accounts payable balance is zero.
• Unpaid: A positive Accounts payable balance indicates amounts owed to the supplier.
• Overpaid: A negative Accounts payable balance indicates you have paid more than the outstanding invoices.

Available Credit

This is calculated by subtracting the Accounts payable balance from the supplier's Credit limit. You can set a credit limit for a supplier by editing their details.

Setting Credit Limits

To manage the credit you extend to suppliers:

1. Click on the supplier's name in the Suppliers tab.
2. Click the Edit button.
3. Enter the desired amount in the Credit limit field.
4. Click Update to save the changes.

Setting a credit limit helps you monitor and control the amount of credit you utilize with each supplier, ensuring you stay within agreed terms.

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By effectively utilizing the Suppliers tab, you can maintain accurate records of all transactions with your suppliers, manage outstanding payments, and keep track of your obligations. This ensures better financial management and fosters strong relationships with your suppliers.