The Settings tab in Manager.io allows you to customize various aspects of your business accounting, tailoring the software to fit your specific needs. This tab is essential for enhancing both the overall functionality of your business file and the capabilities of individual modules within the application.
Note: The image above illustrates the Settings tab in Manager.io.
To simplify navigation, the Settings screen is divided into two sections:
You can activate any feature from the disabled section by simply clicking on it. Once activated, it moves to the enabled features section.
For newly established businesses, only three settings are active by default:
Below is an overview of all the available settings:
The Business Details form allows you to input essential information about your business, such as its name, address, and contact details. This information will appear on printed documents like invoices and reports.
Learn more about Business Details
The Chart of Accounts displays a structured list of all the accounts within your business's financial records. It provides a framework for recording and reporting financial transactions, helping you organize your accounting data effectively.
Learn more about Chart of Accounts
The Date and Number Format setting enables you to specify how dates and numbers are displayed throughout the software. This ensures consistency with regional formats or personal preferences, improving readability and reducing confusion.
Learn more about Date and Number Format
In the Settings tab, the Access Tokens screen allows you to generate tokens for API access. This feature is particularly helpful for users looking to connect Manager.io functionalities with other software or automate specific tasks using the API.
Learn more about Access Tokens
Bank Feed Providers are financial institutions or data aggregators that support the Financial Data Exchange (FDX) standard. By setting up bank feed providers, you can enable bank feeds for your bank accounts, allowing for automated transaction imports.
Learn more about Bank Feed Providers
The Bank Rules feature automates the categorization of your bank transactions. You can set specific conditions that automatically associate certain transactions with predefined accounts, streamlining bank reconciliation.
Billable Expenses are costs your business incurs on behalf of customers, expecting to be reimbursed later. These expenses might cover materials, external services, or travel costs. Manager.io helps you track these expenses and bill the correct customer accordingly.
Learn more about Billable Expenses
The Capital Subaccounts option enables the creation of subaccounts under capital accounts. These subaccounts are accessible by all accounts listed under the Capital Accounts tab, helping you manage owner or shareholder contributions and distributions.
Learn more about Capital Subaccounts
In the Settings tab, Cash Flow Statement Groups allows you to establish personalized groups that will be displayed on the Cash Flow Statement. This helps tailor financial reports to better reflect your business activities.
Learn more about Cash Flow Statement Groups
Accessible from the Settings tab, Control Accounts enables you to create, manage, and customize your own control accounts. This allows for more detailed financial tracking and reporting.
Learn more about Control Accounts
The Currencies screen allows you to manage and tailor the currencies used for your business transactions. This is essential for businesses dealing with multiple currencies.
Custom Fields let you create additional fields in your forms, enabling you to capture business-specific information in entries. This customization enhances data collection and reporting capabilities.
Learn more about Custom Fields
The Divisions screen enables you to independently oversee various segments of your business. This functionality provides the capacity to examine income, expenses, assets, and liabilities for each distinct division.
Email Settings enable you to set up Manager.io to send emails directly from the application. This is useful for emailing invoices, statements, and other documents to customers or suppliers.
Learn more about Email Settings
The Expense Claim Payers feature allows you to identify individuals or entities covering expenses for the business that require reimbursement. This simplifies tracking and settling of expense claims.
Learn more about Expense Claim Payers
In the Settings tab, the Footers feature lets you add static text to the bottom of printed documents like quotes, orders, invoices, and similar items. This is useful for including terms, conditions, or promotional messages.
The Forecasts screen enables you to generate forecasts based on anticipated income and expenses. This assists in budgeting and financial planning by projecting future financial performance.
The Inventory Kits feature allows you to define groups of inventory items that are sold together as a single item. This is useful for bundling products or creating packages.
Learn more about Inventory Kits
The Inventory Locations section enables you to oversee and set up various physical spaces where your inventory items are kept. This is particularly beneficial for businesses operating across multiple locations or possessing multiple storage or warehouse units.
Learn more about Inventory Locations
Inventory Unit Costs allows you to update unit costs for your inventory items. This ensures accurate valuation and cost of goods sold calculations.
Learn more about Inventory Unit Costs
Investment Market Prices are used to enter up-to-date market prices for your investments, aiding in accurate portfolio valuation and reporting.
Learn more about Investment Market Prices
The Lock Date feature enables you to specify a date beyond which transactions occurring on or before it cannot be edited. This helps secure historical financial data after reporting periods.
The Non-Inventory Items screen lets you set up items that function similarly to inventory items by automatically populating invoice, order, and quote lines. However, they are not monitored for value or quantity on hand, serving as shortcuts for frequently used line items.
Learn more about Non-Inventory Items
The Obsolete Features section allows the enabling of features that are no longer recommended for use, typically for backward compatibility or specific legacy requirements.
Learn more about Obsolete Features
The Payslip Items screen is designed for items utilized on payslips, such as earnings, deductions, and contributions, facilitating payroll processing.
Learn more about Payslip Items
The Recurring Transactions feature is a useful tool for handling regularly occurring business activities. It enables the automatic creation of repetitive transactions like sales invoices, purchase invoices, payslips, and journal entries at fixed intervals.
Learn more about Recurring Transactions
The Starting Balances feature allows you to set up initial balances for all your accounts and subsidiary ledgers when transitioning to Manager.io from another accounting system.
Learn more about Starting Balances
The Tax Codes screen lets you create and manage tax codes relevant to your business. This is crucial for accurate tax calculations and compliance with tax regulations.
If you're using the cloud or server edition, User Permissions lets you adjust access levels for restricted users within a specific business file. This helps control user access and maintain data security.
Learn more about User Permissions
The Withholding Tax option enables the addition of withholding tax capabilities to invoices. This is essential for compliance with tax regulations that require withholding tax on certain transactions.
Learn more about Withholding Tax
By utilizing the settings available in Manager.io, you can tailor the software to match your business processes, ensuring efficient and accurate financial management. Regularly review and update your settings as your business grows and changes to take full advantage of Manager.io's capabilities.