Starting balance — Inventory Items — Edit

When setting up your inventory in Manager, you may need to enter starting balances for your inventory items. The StartingBalance-InventoryItems-Edit form is where you can input these starting balances. This guide will walk you through the fields available in this form and how to use them effectively.

Accessing the Starting Balance Form

To set up a starting balance for an inventory item:

1. Navigate to the Inventory Items tab.
2. Select the inventory item for which you want to set a starting balance.
3. Open the StartingBalance-InventoryItems-Edit form associated with that item.

Fields in the Starting Balance Form

The StartingBalance-InventoryItems-Edit form includes the following fields:

Inventory Item

• Description: Select the inventory item you have created under the Inventory Items tab.
• Purpose: This field identifies which inventory item the starting balance applies to.

Quantity on Hand

• Option: Check this option if you have any quantity physically on hand.
• Inventory Location:
  • Description: Select the Inventory Location where the inventory item is physically located.
  • Purpose: Specifies the location of the inventory within your organization.
• Quantity on Hand:
  • Description: Enter the quantity that is physically located at the inventory location.
  • Purpose: Records the actual physical quantity you have in stock at the specified location.

Quantity to Receive

• Option: Check this option if you have any quantity that you have purchased from suppliers but haven't received yet.
• Supplier:
  • Description: Select the Supplier from whom you purchased the inventory item but hasn't delivered it yet.
  • Purpose: Identifies the supplier responsible for the pending delivery.
• Quantity to Receive:
  • Description: Enter the quantity that has been purchased from the supplier but hasn't been received yet.
  • Purpose: Logs the expected inventory to be received, affecting your payable accounts and inventory planning.

Quantity to Deliver

• Option: Check this option if you have any quantity that you have sold to customers but haven't delivered yet.
• Customer:
  • Description: Select the Customer who purchased the inventory item from you but hasn't received it yet.
  • Purpose: Identifies the customer awaiting delivery, impacting your receivable accounts and inventory allocations.
• Quantity to Deliver:
  • Description: Enter the quantity that has been sold to the customer but hasn't been delivered yet.
  • Purpose: Records inventory committed to customers, aiding in inventory management and fulfillment planning.

Completing the Form

After filling in the necessary fields:

1. Review all entries for accuracy.
2. Ensure that the quantities entered reflect your actual inventory status.
3. Click Save to record the starting balances.

Notes

• It's important to accurately enter starting balances to ensure that your financial statements and inventory reports are correct from the beginning.
• Regularly update your inventory records to reflect any changes after the initial setup.