Manager consists of 4 main tabs: Summary, Journal Entries, Reports, and Settings. These tabs provide the foundation for a double-entry accounting system.
Most businesses will need to activate additional tabs to meet their specific requirements. Each tab provides specialized functionality for different aspects of your business.
To customize which tabs appear in your business, click the Customize button at the bottom of the tabs list.
You will be taken to the form which contains the following checkboxes. Select the tabs you want to enable for your business:
The Bank and Cash Accounts tab is designed for handling all transactions related to bank and cash, including keeping track of balances and movements within these accounts.
The Receipts tab is designed for recording and tracking incoming money, helping you keep precise records of your income.
If you're utilizing this tab, you'll also need Bank and Cash Accounts since every receipt must be connected to either a bank or cash account.
The Payments tab is used to record all outgoing payments, crucial for monitoring expenses and overseeing cash flow.
When using this tab, it's necessary to also use the Bank and Cash Accounts feature since every payment must be linked to a bank or cash account.
The Inter Account Transfers tab is used to record movements of funds between various bank or cash accounts owned by the business.
To use this tab effectively, you also require the Bank and Cash Accounts function. This is because each transfer between accounts must be associated with either a bank or cash account.
If you are utilizing this tab, it's necessary to also use Bank and Cash Accounts. This is because each bank reconciliation must be associated with a bank or cash account.
The Expense Claims tab is designed for handling the reimbursement process for costs that employees have incurred on behalf of the company.
The Customers tab is designed to keep a database of customer information, which is essential for managing relationships and sales effectively.
The Sales Quotes tab is designed for creating and managing price quotations that are offered to prospective customers.
To use this tab effectively, you must also have the Customers section set up, as each sales quote requires a customer to be issued to.
The Sales Orders tab is designed for managing and monitoring customer orders until they are completed or billed.
If you're utilizing this tab, it's essential to also have Customers set up, as each sales order must be associated with a customer.
The Sales Invoices tab is used for creating and handling invoices that are sent to customers for goods or services they have purchased.
If you're utilizing this tab, you'll also require the Customers tab, since every sales invoice must be issued to a customer.
The Credit Notes tab is designed for issuing credits to customers, commonly used for returns or to correct mistakes.
When using this tab, it's necessary to also have the Customers tab activated, as each credit note must be associated with a customer.
The Late payment fees tab is designed for the management and application of extra charges on payments from customers that are overdue.
To use this tab effectively, you also need the Customers tab, since each late payment fee must be associated with a customer.
The Billable Time tab is used to log hours worked on projects for customers which will be invoiced.
To utilize this tab effectively, you must also use the Customers and Sales Invoices tabs. This is because all billable time must be associated with a customer and ultimately billed using a sales invoice.
The Withholding Tax Receipts tab is designed for organizing receipts that document the withholding tax taken out of payments or invoices.
To use this tab effectively, it's necessary to utilize the Customers and Sales Invoices tabs too. This is because the obligation for withholding tax is noted on the sales invoice, and each withholding tax receipt must be associated with a specific customer.
The Delivery Notes tab is used to monitor the delivery of goods to customers, ensuring that orders are fulfilled.
The Suppliers tab is designated for managing supplier information, which is crucial for handling purchases and overseeing supply chain activities.
The Purchase Quotes tab is designed for the creation and management of price quotations received from suppliers.
The Purchase Orders tab is used for creating and monitoring orders that have been made with suppliers for either goods or services.
The Purchase Invoices tab is designed for keeping track of and managing invoices that have been received from suppliers.
The Debit Notes tab is used to issue debit adjustments to suppliers, typically for returns or errors.
The Goods Receipts tab is used to document the arrival of goods from suppliers, facilitating inventory management.
The Projects tab allows for the management and tracking of different business projects, including their costs and revenues.
The Inventory Items tab is designed for managing stock items, including keeping track of their quantities and values.
The Inventory Transfers tab is designed to document the transfer of inventory items between various locations or warehouses.
If you're utilizing this tab, you'll also require Inventory Items since each inventory transfer must be associated with one or more inventory items.
The Inventory Write-offs tab is used to record inventory items that have been lost, stolen, or are unsellable, indicating their removal from inventory.
If you're utilizing this tab, you must also have Inventory Items, since each inventory write-off must be associated with one or more inventory items.
The Production Orders tab is designed for overseeing the production process, starting with raw materials and culminating in finished goods.
When utilizing this tab, it's essential to also use Inventory Items. This is because each production order must be associated with one or more inventory items.
The Employees tab is designed for organizing information related to employees, such as their contact information and job roles.
The Payslips tab is designed for creating and handling payslips for employees, detailing their salaries and deductions.
To use this tab effectively, it's necessary to also use the Employees tab since each payslip must be associated with an employee.
The Investments tab is designed for monitoring the performance and tracking of business investments.
The Fixed Assets tab is designed for handling tangible, long-term assets that are utilized in operations, along with their depreciation.
The Depreciation Entries tab is used to record the depreciation expenses of fixed assets over a period.
If you're utilizing this tab, you'll also need Fixed Assets since each depreciation entry must be connected to one or more fixed assets.
The Intangible Assets tab is designed to manage assets that do not have a physical form, such as patents or copyrights, including the process of their amortization.
The Amortization Entries tab is designed for documenting the gradual expense recognition of intangible assets.
If you utilize this tab, it's essential to use Intangible Assets too, since every amortization entry must be connected to one or several intangible assets.
The Capital Accounts tab is designed to monitor the investments, withdrawals, and current balances of business owners or partners individually.
The Special Accounts tab is designed to manage unique or specialized financial accounts that are not included under other tabs.
The Folders tab allows you to categorize documents and transactions into specific groups, making them easy to access and manage.
After selecting the tabs you need, click the Update button to save your changes and apply them to your business.
Keep your interface clean by activating only the tabs you currently need. You can always return to this screen to activate additional tabs as your business grows or your needs change.